Jan. 8, 2018 Board Minutes

2018 Reorganization School Board Meeting January 8, 2018
The reorganization meeting of the School Board of Independent School District No. 544 was held in the Otter Community Room at the Kennedy Secondary School. Melanie Cole, presiding 2017 Chair, called the meeting to order at 5 pm.
The following members were present: Melanie Cole, Blaine Danielson, Melissa Hermes, Natalie Knutson, and Matthew Lemke. Jerry Ness, superintendent, Mark Masten, business manager and Elaine Jahnke, personnel manager were also present.
The Pledge of Allegiance was recited by all present. Melanie Cole established a quorum.
Blaine Danielson made a motion to adopt the agenda as presented. The motion was seconded by Melissa Hermes and carried unanimously.
Matthew Lemke nominated Melanie Cole for the position of chairperson. Due to no further forthcoming nominations, Melanie Cole presiding chair, declared Melanie Cole as elected 2018 chairperson by acclamation.
Election of Other Officers:
Blaine Danielson nominated Matthew Lemke for the position of vice chairperson. Due to no further forthcoming nominations, Melanie Cole, chair, declared Matthew Lemke as the elected 2018 vice chairperson by acclamation.
Natalie Knutson nominated Blaine Danielson for the position of clerk. Due to no further forthcoming nominations, Melanie Cole, chair, declared Blaine Danielson as the elected 2018 clerk by acclamation.
Blaine Danielson nominated Natalie Knutson for the position of treasurer. Due to no further forthcoming nominations, Melanie Cole, chair, declared Natalie Knutson as the elected 2018 treasurer by acclamation.
Salary for School Board Members
Blaine Danielson made a motion to set the basic salary for School Board members at $450 per month (basic salary covers all regular and special school board meetings, work sessions, retreats, 2 committee meeting/month, MSBA conference). Any meetings outside of the basic salary conditions will be paid at $25 per hour.
The motion was seconded by Matthew Lemke and carried unanimously. Stephen Vigesaa entered the meeting at 5:04 pm.
Meeting Dates, Times and Location
Blaine Danielson made a motion to hold School Board meetings at the Otter Community Room at the Kennedy Secondary School. The meeting dates will be on the 2nd & 4th Mondays of the month, starting at 5 PM. Exception: July and November meetings on the third Monday of the month only; and December meeting on the second Monday of the month only; Summer meetings will begin at 7:15 a.m. A School Board meeting is scheduled for Oct. 8, 2018, which is Columbus Day. The motion was seconded by Stephen Vigesaa. Blaine Danielson amended his motion to change the 5 pm starting time to 5:15 pm instead. Stephen Vigesaa seconded the motion and the motion carried unanimously.

Mileage Rate
Stephen Vigesaa made a motion to set the mileage rate at the IRS recognized rate (currently at 54.5¢ per mile, effective Jan. 1, 2017). The motion was seconded by Matthew Lemke and carried unanimously.
Official Newspaper
Blaine Danielson made a motion to designate The Daily Journal as ISD 544’s official newspaper. The motion was seconded by Melissa Hermes and carried unanimously.
Resolution on the Signature Scan was not needed, as officers had not changed from 2017.
Resolution Authorizing Wire Transfer
Matthew Lemke offered the following resolution and moved for its adoption:
AUTHORIZING WIRE TRANSFER
The following business office employees are authorized to complete wire transfers: Mark Masten for sales tax, payroll taxes and bond payments; Sheri Smith for payroll taxes and HCSP; Accounts Payable secretary for rent and superintendent’s contract; and Accounts Receivable for retiree payments of insurance.
The motion was seconded by Blaine Danielson and upon roll call vote being taken, the following voted in favor thereof: Melanie Cole, Blaine Danielson, Melissa Hermes, Natalie Knutson, Matthew Lemke, and Stephen Vigesaa, and the following voted against the same;
None.
Whereupon said motion was declared duly passed and the resolution adopted.
Designate Depository
Matthew Lemke made a motion to designate Security State Bank as the School District’s official depository. The motion was seconded by Melissa Hermes and carried by five votes (Vigesaa abstained).
Resolution Authorizing to Employ Legal Counsel
Matthew Lemke offered the following resolution and moved for its adoption:
AUTHORIZATION TO EMPLOY LEGAL COUNSEL
WHEREAS, from time to time matters arise which require consultation with legal counsel; WHEREAS, the School Board may not have time to meet specifically to hire legal counsel for a
particular circumstance that has arisen and, therefore, a general authorization to contact legal counsel is necessary;
WHEREAS, the School Board reserves the right to hire any legal counsel of its choice for any particular matter;
NOW, THEREFORE BE IT RESOLVED, by the School Board of Independent School District No. 544 as follows:
That the Superintendent or School Board Chairman be and hereby are authorized to contact legal counsel as needs require.
The motion was seconded by Melissa Hermes and upon roll call vote being taken, the following voted in favor thereof: Melanie Cole, Blaine Danielson, Melissa Hermes, Natalie Knutson, Matthew Lemke, and Stephen Vigesaa, and the following voted against the same;
None.
Whereupon said motion was declared duly passed and the resolution adopted
Acknowledgment of the participation of the district in the MN School District Liquid Assets Fund Blaine Danielson made a motion to acknowledge the participation of ISD No. 544 in the Minnesota School District Liquid Assets Fund. The motion was seconded by Natalie Knutson and carried unanimously.

The following School Board members were designated as 2018 representatives: 2018 BOARDS AND COMMITTEES:
Minnesota State High School League & Co-Curricular: Matthew Lemke Special Education Cooperative Board & Region 1 Board: Melanie Cole Activities Committee: Melanie Cole, Blaine Danielson, Stephen Vigesaa
Curriculum Review Committee: Melissa Hermes
Finance Committee: Melanie Cole, Natalie Knutson, Melissa Hermes
Buildings & Grounds: Blaine Danielson, Matthew Lemke, Stephen Vigesaa Policy Committee: Natalie Knutson, Stephen Vigesaa
Wellness Committee: Natalie Knutson
544 Education Foundation: Blaine Danielson Meet & Confer: Blaine Danielson, Melanie Cole
Legislative Liaison: Stephen Vigesaa Staff Development: Melissa Hermes
Lakes Country Service Cooperative: Matthew Lemke
2018 NEGOTIATION GROUP REPRESENTATIVES:
Certified Staff: Melanie Cole, Matthew Lemke, Melissa Hermes
Principals: Blaine Danielson, Matthew Lemke, Stephen Vigesaa
Secretaries/Custodians: Stephen Vigesaa
District Wide Individual Contracts: Melanie Cole
Para Educators & Special Education Paraprofessionals: Blaine Danielson, Natalie Knutson Cafeteria: Melissa Hermes
2018 MONTHLY SCHOOL BOARD MEETING SCHEDULE/BOARD BILL REVIEWAL
Natalie Knutson, treasurer, will review bills with an assigned board member according to the 2018 Schedule to Review Bills. The same assigned School Board member will also be the representative for the monthly Education Association meeting:

Bill Review: (+ Treasurer)
Matt – Bills
Matt – FFEA
Missy – Bills
MIssy – FFEA
Steve – Bills
Steve – FFEA
Blaine – Bills
Blaine & Natalie – FFEA
Melanie – Bills
Melanie – FFEA
Matt – Bills
Missy – Bills
Steve – Bills
Steve – FFEA
Blaine – Bills
Blaine – FFEA
Melanie – Bills
Melanie – FFEA
Matt (& Natalie for FFEA Mtg.)
Missy – Bills & FFEA
Month
January
February
March
April
May
June
July
August
September
October
November December
2018 Date
8 @ 5:15 PM 22 @ 5:15 PM
12@5:15PM 26 @ 5:15 PM
12@5:15PM 26 @ 5:15 PM
9 @ 5:15 PM 23 @ 5:15 PM
14@5:15PM
29 (Tues) @ 7:15 AM
11 @ 7:15 AM 25 @ 7:15 AM
16 @ 7:15 AM-Noon RETREAT
13 @ 7:15 AM 27 @ 7:15 AM
10 @ 5:15 PM 24 @ 5:15 PM
8 @ 5:15 PM 22 @ 5:15 PM
19@5:15PM – 10@5:15PM
Blaine Danielson made a motion to adjourn the reorganization meeting at 5:13 p.m. The motion was seconded by Natalie Knutson and carried unanimously.
The regular School Board meeting followed the reorganization meeting.
Blaine Danielson, Clerk

Regular School Board Meeting January 8, 2018
The regular meeting of the School Board of Independent School District No. 544 was held in the Otter Community Room at Kennedy Secondary School. Chair Melanie Cole called the meeting to order at 5:14 pm. The following members were present: Melanie Cole, Blaine Danielson, Melissa Hermes, Natalie Knutson, Matthew Lemke, and Stephen Vigesaa. Jerry Ness, superintendent, Mark Masten, business manager and Elaine Jahnke, personnel manager were also present.
Blaine Danielson, clerk, established a quorum.
Melissa Hermes made a motion to approve the agenda as presented. The motion was seconded by Natalie Knutson and carried unanimously.
– –
The following reports were presented:
• Melanie Cole – Special Ed Coop, Region I, Negotiations
• Melissa Hermes – Curriculum Review Committee, Staff Development • Natalie Knutson – Policy, Wellness
• Blaine Danielson – 544 Education Foundation, Meet & Confer, Buildings & Grounds • Stephen Vigesaa – Legislative Liaison
• Matthew Lemke – MSHSL, LCSC Board
• Jerry Ness – Superintendent
General Consent Items:
The following consent agenda was presented for approval:
1. Minutes from December 11, 2017 School Board meeting.
2. Bills and Treasurer’s Report reviewed by Blaine Danielson and Matthew Lemke:
Chair Melanie Cole acknowledged the following:
Congratulations to the fall sports teams who won conference Sportsmanship Awards – Girls’
Swimming and Diving, Tennis and Boys’ Soccer; and to Sophie Rausch for becoming the all-time
scoring leader for Girls’ Hockey!
Thank you to Mark Stroud, William Swanson, Anne Anderson, Rebecca Lacheur, Craig & Jaime
Sem, Tanya Westra, April Hauge, Kara Lee, Starria Klaksvik, Melissa Pevestorf, Rebecca
Svingen, Lea Oswald, Barbara Rick, Gina Nordlund, Carol Bischof, Tony Rendz, Tom & Jean
Athens, Karla Johnson, Mark & Connie Graff, John & Jill Walkup, and Travis & Melanie Braud for
their donations to the Otter Angel Account, an account created to anonymously assist families
unable to pay for student meals.
Supt. Jerry Ness congratulated Melanie Cole for being re-elected to the Region I Joint Powers Board;
beginning January 1, 2018 for a three-year term.
General Fund
$ 1,952,881.94
Food Service
$ 46,468.19
Community Service
$ 21,322.83

Building Fund
$0
Debt Service
$ 2,086,518.75
Trust & Agency
$
TOTAL
$ 4,107,191.71
Student Activities funds were reviewed by the School Board.
3. Personnel:
Support Staff Resignations:
– Stacy Kolle, special education paraprofessional @ KSS; effective 1/1/18
– Samuel Neubauer, special education paraprofessional @ McKinley; effective 1/3/18
Support Staff Hires:
– Kaylee Grant, special education paraprofessional @ KSS; effective 1/2/18
– Brenna Underhill, special education paraprofessional @ KSS; effective 1/11/18
– Marcy Clausen, secretary/long-term substitute, effective 1/8/18
– Heidi Drews, para educator/long-term substitute @ McK; effective 11/27/17-1/19/18 – Stacy Kolle, para educator @ KSS; effective 1/2/18
– Astri Bjornlie, Title 1 paraprofessional @ Cleveland; effective 1/16/18
Certified Staff Hire:
– Heather Heikes, elementary teacher, additional .0327 FTE @ School of Choice (Total of .4710
FTE); effective 1/23/18 Certified Staff Resignation:
– Christine Lawson, part-time art teacher @ ALC; effective 1/19/18 4. 2017-2019 Agreement with the Fergus Falls Principals Association
Matthew Lemke moved to approve the consent agenda. The motion was seconded by Blaine Danielson and carried unanimously.
Old Business: None.
New Business:
1.
2.
3.
Blaine Danielson moved to accept roofing bids for Kennedy Secondary School. The motion was seconded by Natalie Knutson. During discussion of the agenda item, Mark Masten presented the bid results. A vote was taken and did not carry (0 Yes – 6 No). Therefore, all bids were rejected.
Stephen Vigesaa moved
. The motion was seconded by Melissa Hermes and carried unanimously.
Blaine Danielson moved to approve a Call for Food Bids: Effective March 1, 2018 through end of school year. The motion was seconded by Stephen Vigesaa and carried unanimously.
to approve an additional .0833 FTE language arts teaching position, along
with the hire of Ethan Johnson to teach one class for one semester (increase of .0833 FTE; total of
.8333 FTE)

4. Matthew Lemke moved to approve the Tentative Certified Seniority List for FY 2018. The motion was seconded by Blaine Danielson and carried unanimously.
5. Blaine Danielson moved to approve the 2017-2019 Pupil Transportation Agreement between School Board of Independent School District #544 and Otter Tail Coaches, Inc. The motion was seconded by Natalie Knutson and carried unanimously.
The next regular School Board meeting will be held at 5:15 pm Monday, January 22, 2018 at the Otter Community Room at the Kennedy Secondary School.
Blaine Danielson made a motion to adjourn the meeting at 5:45 pm. The motion was seconded by Stephen Vigesaa and carried unanimously.
A work session followed the School Board meeting; along with a Long-Term Facilities Committee Meeting.
Blaine Danielson, Clerk